Interlock Rochester Wiki - User contributions [en]

Petty cash budget

2010-04-19T18:00:54Z

Ashley: Created page with 'To start, I would like to propose we have a petty cash budget of $25, effective immediately. We don't want the list of approved items to be too broad, but there should be some a…'

To start, I would like to propose we have a petty cash budget of $25, effective immediately.

We don't want the list of approved items to be too broad, but there should be some amount of leeway when it comes to how flexible we are on approved purchases. Within the petty cash budget, however, we will need some element of strictness enforced to keep our costs down.

I will purchase a locking box for the cash fund. Only officers will have access to the key for this box. If you make a purchase for petty cash, put it inside the envelope on the outside of the box with your name if an officer is not present. Receipts for approved items will be accepted and reimbursed immediately on Tuesdays or Thursdays when an officer will nearly always be present. Whoever reimburses a member for their receipt must log the amount of reimbursement with their initials on the logging space provided on the petty cash box. Receipts should be kept INSIDE the box once they have been reimbursed. ''Instructions for this process will be included with the box until we get the hang of it.''

Each month, the log will be replaced, and a new total amount reflecting the amount in the current month's fund will be posted on the petty cash envelope.. Unused amounts from previous months will be carried over and added to the next month's fund. The fund will always start with at least $25 in the fund (and more if funds from a previous month are carried over)

Come to the treasurer (currently Ashley) first. Mark, Brian, or Alan can unlock the box and reimburse you for approved items if the treasurer is unavailable.

Approved:

'''Cleaning supplies''' (Draino, Windex, etc) <- do not buy name brands unless absolutely necessary
'''Paper towels''' <- Should not be more expensive than $1/roll for these purchases.*
'''Plastic silverware, plates, cups''' <- use your judgement -- these expenses ''should not'' exceed $2 per item.
'''Advertising materials''' - flier printing ($5 max reimbursement-- must be reasonable and for a specific event-- business cards and larger promotional materials would be handled outside of petty cash.)
'''Items approved in advance by 2 officers''' (not to exceed $10 reimbursement, unless meeting conditions below)*

* In some cases, Sam's club or BJ's purchases will be preferred for items we will be buying in bulk-- if the purchase is reasonable and included under approved items, arrangements can be made at the discretion of a minimum of 2 officers to reimburse a member outside of the petty cash budget to ensure we have monies left over for misc. petty cash purchases. (IE: if we buy a 30 pack of paper towels we can choose to deduct this as one large expense and reimburse via check or paypal without dipping into the entire month's petty cash supply.)

Meetings

2010-04-19T17:37:16Z

Ashley: /* April 20, 2010 */

= Minutes =
See [[MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda]] for agenda template

== May 4, 2010 ==
# Draft minutes of the last meeting
# The Consent Agenda
# [[Officer Reports]]
## [[President]]
## [[Vice-president]]
## [[Treasurer]]
## [[Secretary]]
# [[Member Reports]]
# [[Old Business]]
# [[New Business]]
# Adjournment

== April 20, 2010 ==
# Draft minutes of the last meeting
# The Consent Agenda
## Approve [[petty cash budget]]
# [[Officer Reports]]
## [[President]]
## [[Vice-president]]
## [[Treasurer]]
## [[Secretary]]
# [[Member Reports]]
# [[Old Business]]
# [[New Business]]
# Adjournment

== April 6, 2010 ==
# Draft minutes of the last meeting
# The Consent Agenda
## Special meeting, April 20th to discuss improving [[Recruitment|recruitment]], modifying our [[Budget|budget]], improving our [[Finances|finances]].
## Approve [[Bylaws]]
## Approve [[Membership Agreement]]
# [[Officer Reports]]
## [[President]]
## [[Vice-president]]
## [[Treasurer]]
### Approve [[Budget]]
## [[Secretary]]
# [[Member Reports]]
# [[Old Business]]
# [[New Business]]
## [[Hospitality budget]]
## [[Cleaning supplies]]
## [[Hacker of The Month|Hacker of the Month]] Funds
## [[Inventory]]
# Adjournment

Members Present: Brian, Mark, Steven, Carl, Ben, Nick, Alvaro, Rowan, Alan, Ashley, Tim

The president begins the meeting at 7:08

Minutes from the March 3 meeting are approved.

=== Consent Agenda ===
Joe objects to passing the bylaws. Moved to new business.
All other motions pass.

=== Officer Reports ===
President gives his report (LINK)
Vice President gives his report (LINK)
Treasurer gives her report (LINK)
Secretary has nothing to report

=== Member Reports ===
Rowan reports on the IP web camera and LV jack boxes
Tim reports on networking. Network will be complete by 4/7/2010, minus boxes for jack

=== Old Business ===
NULL

=== New Business ===
* Bylaws
The issue stated is that the bylaws don't make it clear what the powers of the board of directors vs. the membership. Language is proposed to make this clearer.

Rowan brings up a concern about term limits for board of directors and officers.

Joe proposes that the board members be given some power for action between meetings.

Bylaws are not passed and are differed to April 20th.

* Hospitality budget is discussed, but not passed. Summary is that $20 would be budgeted each month for First Friday supplies and other essentials. Details will be provided at later meeting.

=== Adjournment ===
Meeting is adjourned at 7:53

== March 9, 2010 ==
Lightning Talks:

Signed Up: Alan(Machines that think), Alvaro(Orienteering, Remote Backup), Andrei(Contemporary Art), Ashley(Learning Programming), Beardicus(Wee Booklet), Ben(irssi+screen), Carl(Cat5, Soldering), Jason(Low Impact Local Network Recon), Justin(Go, XSS/XSRF Demo), Joe(Pymol Molecular Viewer), Mark(XSS/XSRF), Steve(Free Public Wifi), Remy(Open Video Chat Program team Intro)

== March 2, 2010 ==

Members Present: Brian, Mark, Ashley, Alan, Carl, Joe, Wayne, Nick, Ben, Steven

The president begins the meeting at 7:11.

=== Consent Agenda ===

NULL

=== Officer Reports ===

(Reports were provided orally, with no hardcopy transcriptions)

The President reports on the general status of the organization.

The Vice President gives an update on the status of the networking project.

The Secretary has nothing to report, and requests future officer reports be provided in writing for more comprehensive minutes.

The Treasurer has nothing to report this month.

=== Member Reports ===

Joe presents his knit n900 cozy and clues us in to virtualization plans for the space

Steven nominates himself safety dictator, explains plans to abuse his power

=== Old Business ===

NULL

=== New Business ===

NULL

=== Adjournment ===

TRUE

== February 23, 2010 ==
* Agenda
** Introductions
** Organization Updates
** Project Updates
** Open Announcements
*** Lightning Talks

== February 23, 2010 ==
* Agenda
** Introductions
** Organization Updates
*** Move in timeline
*** MIBS reminder
*** March 2nd first meeting
** Project Updates
** Open Announcements
*** Lightning Talks

== February 15, 2010 ==
* Agenda
** Introductions
** 15 Min MIBS review/walkthrough
** Organization Updates
** Project Updates
** Open Announcements

== February 9, 2010 ==
* Agenda
** 15 Min MIBS review
** Introductions
** Last Week Meeting Review
** Organization Updates
** Project Updates
** Open Announcements

== February 2, 2010 ==
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
*** Bank Account/Paypal
*** Meeting Changes
**** Consensus through Chaos
**** Official Meetings monthly but weekly open nights
**** Officer roles review
**** Voting Scenarios
** Project Updates
*** First Friday Organization
*** Door Security System
*** Other member projects
** Open Announcements

== January 26, 2010 ==
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
*** Bank Account
** Project Updates
*** Door/Security System
** Open Announcements
* Minutes
** Bank account: in motion. Waiting on some paper work
** Door project: learning about the ibuttons
** Sneyha: outreach meeting.
*** Need ideas for first friday
*** planning on a green screen
** RemyD: Who else comes out for first friday?
*** Sneyha: A ton of the people in the building
** Carmen: has a project related to inventoring computers
** Discussion about doing classes
** Alan: Haiti relief outreach
** Rowan: HAM radio group
** Alan: be kind on IRC
** RemyD: www.opensource.com - news portal for open source articles
** Sneha: wine tour
** RemyD: Stallman is coming to town on Feb 23
** Steve: Enable effing SSL on google apps!

== January 19, 2010 ==
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
*** Changes to bylaws
*** Changes to member agreement
** Project Updates
** Open Announcements
* Minutes
1/19
*introductions, alan, deejoe, carl, brian, steve, nick, josh, alex, ben, bill, ashley, mark, jon, chris, remy

carl outreach summary:
** join first friday
** video commercial
** running robots
** barcamp in april
** lightning talks at barcamp
** fosscon - june - remyd is an organizer
** linux workshop outreach went well - 12 people came - next one in February
** maybe talk to Lugor about doing hands on workshop after a lugor discussion
** writing workshop to teach anyone how to write
** ashley: keep writing focused
* lightning talks again
*alan: want to also give back to the community like linux workshop
* alan:bylaws and membership agreement
*alan, ashley, mark, brian and others met to go over bylaws and mission statement
* changes are on the wiki
*ashley: maybe do a mock mibs walkthrough
*alan: share the google doc to everyone
* alan got the EIN
* thursday mark, brian, ashley, alan, will be going to the bank
*question: josh: how open are finances
*answer: everyone: as open as you want to be. meetings will have
*ben: if anyone has suggestions for the space design, make them known now
*steve: internet connection
** the acct rep received fax
** she's going to let us know install date
*alan: programming for beginners class
** work with python group in Rochester
*brian: beginning electronics
** make magazine has beginner electronics book
** good for doing a class or group
* dude: we can get cheap stuff from radio shack and the internet has parts
*joe: bulk silly putty reminder
*steve: bulk coffee/tea maker
*chris: organizational membership to amazon
** you can pull out technical books
** view them online but access to TONS of books
** not sure on the costs
*Brian: Pledgie
** people can join and pledge their amount
** when it gets the amount it does whatever they've been planning (silly putty)
** another space used it successfully

== January 12, 2010 ==
* Attended: Carl, Avezou, Mora, Steve, Brian, Chris, Rowan, Andre, Sneha, Remy, Shawn, Carmen, Josh, Gina, Jimmy, Christina, Alvaro, Rachel, Brian, Ashlee, Ben, Mark, Ryan, Justin, Nick, Alan, Alex
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
** Voting:
*** IRC
** Project Updates
** Open Announcements
** EVENT: [http://www.meetup.com/Rochester-Hackerspace/calendar/12121705/ Lightning Talks]

== January 5, 2010 ==
* Attended: Ryan, Dawn, Carl, Steve, Josh, Alvaro, Alan, Bryan, Joe, Andrei, John, Ashley, Justin, Rowan
* Agenda
** Introductions
** Updates
*** Recap of SCORE meeting (Alan)
** Anything else?
* Discussed
** SCORE
*** With lawyer, 501(3)c process 6mo - year, $1000 - $1500
*** Importance of mission statement
** Separation of concerns: member agreement vs. bylaws
*** agreement is for limiting liability and other bare minimums
*** bylaws part culture, part rules
*** bylaws are really only about starting and stopping processes
*** we need a solid mission statement to define ourselves and guide decisions/priorities
** Outreach, community service, donation possibilities
*** "Linux Q & A" days

== December 22, 2009 ==
* Agenda
** NONE: relaxing discussion

== December 15, 2009 ==

* Attended: Brian, Jim, Nick, Avezou, Carl, Sneha, Steve, Ben, Ashley, Carmen, Joe, Bryan, Paul, Tim, Alvaro, JP, Joshua,
* Agenda
** Introductions
** Updates/Announcements
** ISP Options: Steve S.
** Intro to Wordpress (brief): Ben W.
** Projects
** Discuss next weeks Lightning Talks
** Holiday events, potlucks, parties, hoedowns?
** Best time to meet in the future
* Discussed:
** Introductions, met a few new prospects
** Ben's Wordpress intro presentation
** Discussion of our use of Wordpress and how we want to handle posting
** Steve's ISP presentation
** Wooby talks lightning, and projects
** Deejoe gives a passionate lightning talk about plastic bag storage

== December 8, 2009 ==
* Attended: Mark, Brian, Steve, Dan, Andrei, Joe, Carl, Carmen, Sneha, Matt, Ben, Bryan, Josh [...]
* Agenda:
**7: Introductions and updates, go over [http://wiki.interlockroc.org/index.php?title=MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos MIBS meeting rules]
**7:30: Hackerspace Presentation: Mark
**8: Move to new space
* Discussed:
** Introductions
** Officers announced. Mostly people on the lease or incorporation paperwork.
** Mark presented a bit on MIBS rules
** [http://docs.google.com/present/view?id=dnbv9rr_42ft4q8vff Hackerspace presentation]
** Sneha discusses public outreach activities
* Caravan to the temp space for discussion and beverages

== December 1, 2009 ==
* Attended: Carl, Ben, Jimmi, Kristina, Steve, Ashley, Andrei,
* Discussed:
** Bylaws went over a lot of the details.
** Bylaws: Decided to have an official meeting once a month unless otherwise requested
** Discussed dues
** updated everyone on lease signing status
** Ashley updated us on documents for incorporation
** Voted on whether or not to get the temp space or skip it and wait for the real space. Agreed to get the temp
** Introduced new members discussed goals of the organization
* Action Items:
** Directors: Sign lease and setup temp space

== November 23, 2009 ==

* Attended
** Mark, Brian, Ashley, Alan, Sneha, Carmen, Carl, Bryan, Ben, Jeremy, Rich
* Video: [http://www.ustream.tv/recorded/2628387 Part 1]
* Discussed
** Basement space at 1115 Main Street
*** $390 + electricity
*** Ready by February
** Temporary space available immediately
*** $280 + electricity
** Network connectivity options
*** Business class roadrunner $79 a month
*** Netsville
** Dues
*** Start payment 1st of December
*** Application form
** Business checking accounts and accounting
** First Month's rent
** Logos
** Wiki/Website stuff
*** maybe looking for a wiki with better ACLs
*** decision to departmentalize functions - wiki, website, blog, etc
** Dues through paypal for first month
** Bryan shows his illuminated bidness card
** Discussion about who will be the incorporators
** Presentation ideas for future meetings
***Python intro class
***Wordpress tutorial
***Software Defined Radio
**Ham radio discussion
** Future meetings may have first 1/2 hour as business-related matters, come afterwards if you're not interested in the nitty gritty of forming the space
* Actions
** Mark: Setup paypal account and email address
** Mark: Put together a membership package
** Alan: Put membership form online
** Goal: Have membership dues on December 1st
** Goal: Sign lease on Monday November 30th

== November 17, 2009 ==
* Attended: Mark, Sneha, Carmen, Ashley, Alan, Jimmi, Krystina, James, Justin, Robert, Joe, Ben, JP, Brian, (David)
* Recordings - [http://www.ustream.tv/recorded/2580888 Part 1]- [http://www.ustream.tv/recorded/2581335 Part 2]
* 1st meeting streamed online (ustream)
* Decided on Interlock as a group name.
** interlocroc.net, .com and .org domains have been acquired
* Discussion about three potential locations
** Griffith Ave
*** 3000/$1500 a month
*** No security deposit
*** Utilities = $200 a month
*** A bit too pricey
** E Main St
*** 1000/$450
*** 2000/$725
*** Utilities = $150 a month
** Village Gate
*** 500/$325
*** Utilities = $60 a month
* Talking about the budget
** Would prefer it to be about $35, but it will probably be higher at first until we get more members
** Looking at 501.c3
** Contacts in Buffalo chapter could be useful with this business setup
** Dues
*** $50 - Normal
*** $35 - Student
* Trip to Buffalo Chapter
** Visit to see what they have there
** After thanksgiving, on the weekend
*** Important for sponsorships

Action Items For Next week:
* Form a holding company (LLC, S-Corp) to get a bank account
* Focus on making the Main St. building work (talk to Felix, discuss details, find temp location)
* Plan for best way to form an NFP
* Create a focus group for developing a website

==November 11, 2009==
*Location: Spot Coffee
*Attended:
**Mark, Brian B., PT, Sneha, Dan, Carl, Andrei, Bryan, Josh, Ashley, Alan, Carmen
*Discussed:
**Summary of goals thus far, for new attendees.
**Updates from members about spaces scouted, etc.
***Sneha: 1000 square feet, 600 a month, Portland Ave., with storefront
***Look into spaces near the Public Market? High rent for RR55 ($900)
****Other spaces besides the refurbed railroad area? Space above cheese shop area?
**Introductions
**Show and Tell
***Bryan
****guitar hacks
*****tuning geegaws
*****patents
***Andrei
****[http://www.makershed.com/ProductDetails.asp?ProductCode=MSBM brain machine kit]
****circuit bent toy horn
***Mark
****lockpicking sets
****garmin gps units, wardriving discussion
*****obligatory [http://www.imdb.com/title/tt0086567/ Wargames] shoutout
****defcon badges
****bump key discussion
***Brian B.
****bookbinding
****sketchbooks
****[http://www.ponoko.com/ Ponoko] business cards
****[http://www.ponoko.com/ Makerbot] contact: sample print will be mailed out this weekend, hackerspace discount is available
****laser cutting, found [http://www.classact.net/ Class Act Engraving] in Akron, NY. Epilog laser reseller
***Carmen
****suitcase computer
**Random discussion
***Kegerator w/ Nagios monitoring

*Actions
**None specified

== November 6, 2009 ==
* Location: Spot Coffee
* Attended:
** Mark, Carmen, Sneha, Ben, Brian B, Stephen, Bryan S, Andrei, Tom, Josh, David, Karl
* Discussed:
** announcements from last week - flyers, wiki
** attendees' backgrounds and vision for the space
** rough plan of action re: naming, incorporation, non-profit filing
** future meeting ideas, including demos and presentations
** (EDIT)
* Actions:
** contribute to the wiki
** think of names
** (EDIT)

== October 28, 2009 ==
* Location: Spot Coffee
* Attended: Mark, Jeff, Carmen, Brian, Alan, Eric, Joe, Andrei, Bryan, Greg,
* Discussed:
** ideas
** made flyers
** other spaces
** meet and greet
* Actions:
** Mark: setup a wiki
** Mark: print out flyers

== October 21, 2009 ==
* Location: Spot Coffee
* Attended:
** Jerel, Matt, Mark, Jeff, Greg, Jimmi, Krystina
* Discussed:
** meet and greet
** buffalo hackerspace
* Actions:

Meetings

2010-04-19T17:36:55Z

Ashley: /* April 20, 2010 */

= Minutes =
See [[MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos#The_Meeting_Agenda]] for agenda template

== May 4, 2010 ==
# Draft minutes of the last meeting
# The Consent Agenda
# [[Officer Reports]]
## [[President]]
## [[Vice-president]]
## [[Treasurer]]
## [[Secretary]]
# [[Member Reports]]
# [[Old Business]]
# [[New Business]]
# Adjournment

== April 20, 2010 ==
# Draft minutes of the last meeting
# The Consent Agenda
1. Approve [[petty cash budget]]
# [[Officer Reports]]
## [[President]]
## [[Vice-president]]
## [[Treasurer]]
## [[Secretary]]
# [[Member Reports]]
# [[Old Business]]
# [[New Business]]
# Adjournment

== April 6, 2010 ==
# Draft minutes of the last meeting
# The Consent Agenda
## Special meeting, April 20th to discuss improving [[Recruitment|recruitment]], modifying our [[Budget|budget]], improving our [[Finances|finances]].
## Approve [[Bylaws]]
## Approve [[Membership Agreement]]
# [[Officer Reports]]
## [[President]]
## [[Vice-president]]
## [[Treasurer]]
### Approve [[Budget]]
## [[Secretary]]
# [[Member Reports]]
# [[Old Business]]
# [[New Business]]
## [[Hospitality budget]]
## [[Cleaning supplies]]
## [[Hacker of The Month|Hacker of the Month]] Funds
## [[Inventory]]
# Adjournment

Members Present: Brian, Mark, Steven, Carl, Ben, Nick, Alvaro, Rowan, Alan, Ashley, Tim

The president begins the meeting at 7:08

Minutes from the March 3 meeting are approved.

=== Consent Agenda ===
Joe objects to passing the bylaws. Moved to new business.
All other motions pass.

=== Officer Reports ===
President gives his report (LINK)
Vice President gives his report (LINK)
Treasurer gives her report (LINK)
Secretary has nothing to report

=== Member Reports ===
Rowan reports on the IP web camera and LV jack boxes
Tim reports on networking. Network will be complete by 4/7/2010, minus boxes for jack

=== Old Business ===
NULL

=== New Business ===
* Bylaws
The issue stated is that the bylaws don't make it clear what the powers of the board of directors vs. the membership. Language is proposed to make this clearer.

Rowan brings up a concern about term limits for board of directors and officers.

Joe proposes that the board members be given some power for action between meetings.

Bylaws are not passed and are differed to April 20th.

* Hospitality budget is discussed, but not passed. Summary is that $20 would be budgeted each month for First Friday supplies and other essentials. Details will be provided at later meeting.

=== Adjournment ===
Meeting is adjourned at 7:53

== March 9, 2010 ==
Lightning Talks:

Signed Up: Alan(Machines that think), Alvaro(Orienteering, Remote Backup), Andrei(Contemporary Art), Ashley(Learning Programming), Beardicus(Wee Booklet), Ben(irssi+screen), Carl(Cat5, Soldering), Jason(Low Impact Local Network Recon), Justin(Go, XSS/XSRF Demo), Joe(Pymol Molecular Viewer), Mark(XSS/XSRF), Steve(Free Public Wifi), Remy(Open Video Chat Program team Intro)

== March 2, 2010 ==

Members Present: Brian, Mark, Ashley, Alan, Carl, Joe, Wayne, Nick, Ben, Steven

The president begins the meeting at 7:11.

=== Consent Agenda ===

NULL

=== Officer Reports ===

(Reports were provided orally, with no hardcopy transcriptions)

The President reports on the general status of the organization.

The Vice President gives an update on the status of the networking project.

The Secretary has nothing to report, and requests future officer reports be provided in writing for more comprehensive minutes.

The Treasurer has nothing to report this month.

=== Member Reports ===

Joe presents his knit n900 cozy and clues us in to virtualization plans for the space

Steven nominates himself safety dictator, explains plans to abuse his power

=== Old Business ===

NULL

=== New Business ===

NULL

=== Adjournment ===

TRUE

== February 23, 2010 ==
* Agenda
** Introductions
** Organization Updates
** Project Updates
** Open Announcements
*** Lightning Talks

== February 23, 2010 ==
* Agenda
** Introductions
** Organization Updates
*** Move in timeline
*** MIBS reminder
*** March 2nd first meeting
** Project Updates
** Open Announcements
*** Lightning Talks

== February 15, 2010 ==
* Agenda
** Introductions
** 15 Min MIBS review/walkthrough
** Organization Updates
** Project Updates
** Open Announcements

== February 9, 2010 ==
* Agenda
** 15 Min MIBS review
** Introductions
** Last Week Meeting Review
** Organization Updates
** Project Updates
** Open Announcements

== February 2, 2010 ==
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
*** Bank Account/Paypal
*** Meeting Changes
**** Consensus through Chaos
**** Official Meetings monthly but weekly open nights
**** Officer roles review
**** Voting Scenarios
** Project Updates
*** First Friday Organization
*** Door Security System
*** Other member projects
** Open Announcements

== January 26, 2010 ==
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
*** Bank Account
** Project Updates
*** Door/Security System
** Open Announcements
* Minutes
** Bank account: in motion. Waiting on some paper work
** Door project: learning about the ibuttons
** Sneyha: outreach meeting.
*** Need ideas for first friday
*** planning on a green screen
** RemyD: Who else comes out for first friday?
*** Sneyha: A ton of the people in the building
** Carmen: has a project related to inventoring computers
** Discussion about doing classes
** Alan: Haiti relief outreach
** Rowan: HAM radio group
** Alan: be kind on IRC
** RemyD: www.opensource.com - news portal for open source articles
** Sneha: wine tour
** RemyD: Stallman is coming to town on Feb 23
** Steve: Enable effing SSL on google apps!

== January 19, 2010 ==
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
*** Changes to bylaws
*** Changes to member agreement
** Project Updates
** Open Announcements
* Minutes
1/19
*introductions, alan, deejoe, carl, brian, steve, nick, josh, alex, ben, bill, ashley, mark, jon, chris, remy

carl outreach summary:
** join first friday
** video commercial
** running robots
** barcamp in april
** lightning talks at barcamp
** fosscon - june - remyd is an organizer
** linux workshop outreach went well - 12 people came - next one in February
** maybe talk to Lugor about doing hands on workshop after a lugor discussion
** writing workshop to teach anyone how to write
** ashley: keep writing focused
* lightning talks again
*alan: want to also give back to the community like linux workshop
* alan:bylaws and membership agreement
*alan, ashley, mark, brian and others met to go over bylaws and mission statement
* changes are on the wiki
*ashley: maybe do a mock mibs walkthrough
*alan: share the google doc to everyone
* alan got the EIN
* thursday mark, brian, ashley, alan, will be going to the bank
*question: josh: how open are finances
*answer: everyone: as open as you want to be. meetings will have
*ben: if anyone has suggestions for the space design, make them known now
*steve: internet connection
** the acct rep received fax
** she's going to let us know install date
*alan: programming for beginners class
** work with python group in Rochester
*brian: beginning electronics
** make magazine has beginner electronics book
** good for doing a class or group
* dude: we can get cheap stuff from radio shack and the internet has parts
*joe: bulk silly putty reminder
*steve: bulk coffee/tea maker
*chris: organizational membership to amazon
** you can pull out technical books
** view them online but access to TONS of books
** not sure on the costs
*Brian: Pledgie
** people can join and pledge their amount
** when it gets the amount it does whatever they've been planning (silly putty)
** another space used it successfully

== January 12, 2010 ==
* Attended: Carl, Avezou, Mora, Steve, Brian, Chris, Rowan, Andre, Sneha, Remy, Shawn, Carmen, Josh, Gina, Jimmy, Christina, Alvaro, Rachel, Brian, Ashlee, Ben, Mark, Ryan, Justin, Nick, Alan, Alex
* Agenda
** Introductions
** Last Week Meeting Review
** Organization Updates
** Voting:
*** IRC
** Project Updates
** Open Announcements
** EVENT: [http://www.meetup.com/Rochester-Hackerspace/calendar/12121705/ Lightning Talks]

== January 5, 2010 ==
* Attended: Ryan, Dawn, Carl, Steve, Josh, Alvaro, Alan, Bryan, Joe, Andrei, John, Ashley, Justin, Rowan
* Agenda
** Introductions
** Updates
*** Recap of SCORE meeting (Alan)
** Anything else?
* Discussed
** SCORE
*** With lawyer, 501(3)c process 6mo - year, $1000 - $1500
*** Importance of mission statement
** Separation of concerns: member agreement vs. bylaws
*** agreement is for limiting liability and other bare minimums
*** bylaws part culture, part rules
*** bylaws are really only about starting and stopping processes
*** we need a solid mission statement to define ourselves and guide decisions/priorities
** Outreach, community service, donation possibilities
*** "Linux Q & A" days

== December 22, 2009 ==
* Agenda
** NONE: relaxing discussion

== December 15, 2009 ==

* Attended: Brian, Jim, Nick, Avezou, Carl, Sneha, Steve, Ben, Ashley, Carmen, Joe, Bryan, Paul, Tim, Alvaro, JP, Joshua,
* Agenda
** Introductions
** Updates/Announcements
** ISP Options: Steve S.
** Intro to Wordpress (brief): Ben W.
** Projects
** Discuss next weeks Lightning Talks
** Holiday events, potlucks, parties, hoedowns?
** Best time to meet in the future
* Discussed:
** Introductions, met a few new prospects
** Ben's Wordpress intro presentation
** Discussion of our use of Wordpress and how we want to handle posting
** Steve's ISP presentation
** Wooby talks lightning, and projects
** Deejoe gives a passionate lightning talk about plastic bag storage

== December 8, 2009 ==
* Attended: Mark, Brian, Steve, Dan, Andrei, Joe, Carl, Carmen, Sneha, Matt, Ben, Bryan, Josh [...]
* Agenda:
**7: Introductions and updates, go over [http://wiki.interlockroc.org/index.php?title=MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos MIBS meeting rules]
**7:30: Hackerspace Presentation: Mark
**8: Move to new space
* Discussed:
** Introductions
** Officers announced. Mostly people on the lease or incorporation paperwork.
** Mark presented a bit on MIBS rules
** [http://docs.google.com/present/view?id=dnbv9rr_42ft4q8vff Hackerspace presentation]
** Sneha discusses public outreach activities
* Caravan to the temp space for discussion and beverages

== December 1, 2009 ==
* Attended: Carl, Ben, Jimmi, Kristina, Steve, Ashley, Andrei,
* Discussed:
** Bylaws went over a lot of the details.
** Bylaws: Decided to have an official meeting once a month unless otherwise requested
** Discussed dues
** updated everyone on lease signing status
** Ashley updated us on documents for incorporation
** Voted on whether or not to get the temp space or skip it and wait for the real space. Agreed to get the temp
** Introduced new members discussed goals of the organization
* Action Items:
** Directors: Sign lease and setup temp space

== November 23, 2009 ==

* Attended
** Mark, Brian, Ashley, Alan, Sneha, Carmen, Carl, Bryan, Ben, Jeremy, Rich
* Video: [http://www.ustream.tv/recorded/2628387 Part 1]
* Discussed
** Basement space at 1115 Main Street
*** $390 + electricity
*** Ready by February
** Temporary space available immediately
*** $280 + electricity
** Network connectivity options
*** Business class roadrunner $79 a month
*** Netsville
** Dues
*** Start payment 1st of December
*** Application form
** Business checking accounts and accounting
** First Month's rent
** Logos
** Wiki/Website stuff
*** maybe looking for a wiki with better ACLs
*** decision to departmentalize functions - wiki, website, blog, etc
** Dues through paypal for first month
** Bryan shows his illuminated bidness card
** Discussion about who will be the incorporators
** Presentation ideas for future meetings
***Python intro class
***Wordpress tutorial
***Software Defined Radio
**Ham radio discussion
** Future meetings may have first 1/2 hour as business-related matters, come afterwards if you're not interested in the nitty gritty of forming the space
* Actions
** Mark: Setup paypal account and email address
** Mark: Put together a membership package
** Alan: Put membership form online
** Goal: Have membership dues on December 1st
** Goal: Sign lease on Monday November 30th

== November 17, 2009 ==
* Attended: Mark, Sneha, Carmen, Ashley, Alan, Jimmi, Krystina, James, Justin, Robert, Joe, Ben, JP, Brian, (David)
* Recordings - [http://www.ustream.tv/recorded/2580888 Part 1]- [http://www.ustream.tv/recorded/2581335 Part 2]
* 1st meeting streamed online (ustream)
* Decided on Interlock as a group name.
** interlocroc.net, .com and .org domains have been acquired
* Discussion about three potential locations
** Griffith Ave
*** 3000/$1500 a month
*** No security deposit
*** Utilities = $200 a month
*** A bit too pricey
** E Main St
*** 1000/$450
*** 2000/$725
*** Utilities = $150 a month
** Village Gate
*** 500/$325
*** Utilities = $60 a month
* Talking about the budget
** Would prefer it to be about $35, but it will probably be higher at first until we get more members
** Looking at 501.c3
** Contacts in Buffalo chapter could be useful with this business setup
** Dues
*** $50 - Normal
*** $35 - Student
* Trip to Buffalo Chapter
** Visit to see what they have there
** After thanksgiving, on the weekend
*** Important for sponsorships

Action Items For Next week:
* Form a holding company (LLC, S-Corp) to get a bank account
* Focus on making the Main St. building work (talk to Felix, discuss details, find temp location)
* Plan for best way to form an NFP
* Create a focus group for developing a website

==November 11, 2009==
*Location: Spot Coffee
*Attended:
**Mark, Brian B., PT, Sneha, Dan, Carl, Andrei, Bryan, Josh, Ashley, Alan, Carmen
*Discussed:
**Summary of goals thus far, for new attendees.
**Updates from members about spaces scouted, etc.
***Sneha: 1000 square feet, 600 a month, Portland Ave., with storefront
***Look into spaces near the Public Market? High rent for RR55 ($900)
****Other spaces besides the refurbed railroad area? Space above cheese shop area?
**Introductions
**Show and Tell
***Bryan
****guitar hacks
*****tuning geegaws
*****patents
***Andrei
****[http://www.makershed.com/ProductDetails.asp?ProductCode=MSBM brain machine kit]
****circuit bent toy horn
***Mark
****lockpicking sets
****garmin gps units, wardriving discussion
*****obligatory [http://www.imdb.com/title/tt0086567/ Wargames] shoutout
****defcon badges
****bump key discussion
***Brian B.
****bookbinding
****sketchbooks
****[http://www.ponoko.com/ Ponoko] business cards
****[http://www.ponoko.com/ Makerbot] contact: sample print will be mailed out this weekend, hackerspace discount is available
****laser cutting, found [http://www.classact.net/ Class Act Engraving] in Akron, NY. Epilog laser reseller
***Carmen
****suitcase computer
**Random discussion
***Kegerator w/ Nagios monitoring

*Actions
**None specified

== November 6, 2009 ==
* Location: Spot Coffee
* Attended:
** Mark, Carmen, Sneha, Ben, Brian B, Stephen, Bryan S, Andrei, Tom, Josh, David, Karl
* Discussed:
** announcements from last week - flyers, wiki
** attendees' backgrounds and vision for the space
** rough plan of action re: naming, incorporation, non-profit filing
** future meeting ideas, including demos and presentations
** (EDIT)
* Actions:
** contribute to the wiki
** think of names
** (EDIT)

== October 28, 2009 ==
* Location: Spot Coffee
* Attended: Mark, Jeff, Carmen, Brian, Alan, Eric, Joe, Andrei, Bryan, Greg,
* Discussed:
** ideas
** made flyers
** other spaces
** meet and greet
* Actions:
** Mark: setup a wiki
** Mark: print out flyers

== October 21, 2009 ==
* Location: Spot Coffee
* Attended:
** Jerel, Matt, Mark, Jeff, Greg, Jimmi, Krystina
* Discussed:
** meet and greet
** buffalo hackerspace
* Actions: